Our KYC AML requirements for new business relationships

As part of our commitment to legal compliance, Fortius has established rigorous Know Your Customer (KYC), Anti-Money Laundering (AML) and Counter Terrorist Financing (CTF) requirements.

In accordance with the amended law of 12 November 2004 on the fight against money laundering and terrorist financing, we have put in place strict procedures to ensure transparency, security and compliance in our operations.

Through these measures, we aim to ensure that as a customer, you benefit from a secure and confidential storage experience, while complying with the strictest KYC and AML standards.

Establishing a new business relationship

When establishing a new business relationship, we ask you to provide information on all the individuals and companies associated with this new client.

This includes details of their activities and the origin of their assets. The information provided is then checked against official and internal lists to ensure that we only deal with trustworthy people and companies.

Appointment of third parties as agents and representatives

If you wish to appoint third parties to carry out transactions as representatives of the client person or entity, we provide you with a specific form.

This form allows you to designate other contact persons to communicate with Fortius Fine Art Storage and Logistics on behalf of the client. It is important to clearly specify the level of authorisation of each appointed person.


Would you like further information about our KYC - AML policy?

Enhanced due diligence and risk-based approach

If you are a politically exposed person (PEP) or if your profile requires closer attention, our risk-based approach and enhanced due diligence will apply. We have drawn up specific procedures to identify and monitor such business relationships.

We may therefore request additional documents. The frequency of periodic checks will also be increased in line with our risk-based approach.


Ongoing due diligence

Our policy of ongoing due diligence consists of maintaining constant and proactive surveillance of our business relationships.

This includes regular customer checks, adjusted according to the level of risk assigned to each case.

In addition, we constantly update your customer file to ensure its accuracy, by regularly checking the information provided. Throughout this process, we continuously monitor transactions. If necessary, Fortius may request additional information at any time.

Suspicious Transaction Notification

In strict compliance with regulations, we are required to implement measures to prevent, detect and report activities that could be linked to money laundering or terrorist financing.

This approach leads us to cooperate fully with government authorities and to report any suspicious incident to the Luxembourg Financial Intelligence Unit.

It is important to note that any information or documents in our possession will only be shared with the competent Luxembourg authorities if they submit a specific and properly substantiated request, in accordance with article 5 of the applicable law.

It is also worth mentioning that, in the context of the free zone, no compliance data (AML/KYC) concerning any client will be shared with the Luxembourg customs or VAT authorities.


Data processing, storage and retention

Fortius ensures the management and safeguarding of all your confidential information and documents throughout our business relationship. Furthermore, in accordance with article 3(6) of the law, your data is kept for a further five years after the conclusion of the said relationship.

Our commitment is reflected in our total compliance with current laws and regulations on data protection and privacy.

Would you like more information about our AML KYC policy?

Schedule a call with one of our Fortius experts.